I just make many folders, only keep inbox the mails I have to react on. I almost never delete mails, just put them in a folder (private, friendsnames, projects, subjects etc.) Also a good way to find them when you actually need it. Good luck! Greetings

How funny. I just went through this about a semester ago, with the work laptop and two home PCs. I've gotten to the point I have one machine as my mail machine (I'm lucky I work in a place where my boss doesn't care how I use the laptop b/c almost anything I do on a computer -- within reason -- helps the company.). I only check mail on this box, then archive off e-mail to the other PC for just what you're talking about.

Just don't download your email from the server when you read it except with your main PC. Or if your mail server doesn't allow read access, you can download it, but have your client set not to delete it unless you are using your main PC. I have my inbox divided with several folders: Reply ASAP, Reply, To Read, to pay, mailing lists, work, weblog, To Do (personal), To Do (work), Travel mailing lists, friends, etc . . .I also have filters set up so some incoming mail goes directly to a certain sub-folder instead of my inbox ("music mailing lists", for example.) So, my inbox and the subfolders contain all action items. Once I have read a mail or replied or paid or whatever, I move it to the another folder (Family, Friends, Weblog, Paid, Memberships, Travel, etc.) These folders are essentially archives that I can search or refer back to, if needed. I will occasionally go through and delete stuff I don't think I'll ever need again (outdated newsletters, etc.) - and I usually delete messages with large attachments unless it's something I may need again. I also go through and delete all my sent messages that are more than a couple of months old. Therefore my email doesn't take up much drive space at all, really. I currently use Thunderbird, which will automatically compress old email to save space. I think most other email applications do the same. I have over 19,000 messages on this box covering 3 and 1/2 years, and they only take up a few megs. Of course, I backup the whole kit and caboodle during my weekly server backups. Thunderbird is nice if you have several email accounts, because it sets up a separate inbox for each account. I think most other apps can do this, also. That's a good way to keep personal email from getting mixed up with work email, etc. I am hoping more places start having an RSS feed - I think the days of the email newsletter are numbered.

at work i have 2 personal folders for each fiscal year: received mail and sent mail. once a month (or two) i move all my sent to the sent and all the received over. if i have too many folders, i get inconsistent with the method of filing. also, i can usually always remember if i am looking for one i sent or recieved and then i can sort by date, name, subject, etc. this is the simplest and most workable solution i've seen anyone in my department use. and i can almost always find an email faster than the rest of them.

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